What are the necessary steps to follow when vacating a flat in the UAE?

When vacating a flat in the UAE, it’s essential to follow proper steps to ensure a smooth transition and avoid disputes. Here’s a detailed guide:

1. Notify the Landlord

• Check Your Tenancy Contract: Review the notice period required for termination (typically 30-90 days).
• Send Written Notice: Inform the landlord in writing (email or registered letter) within the stipulated time frame.

2. Settle Outstanding Payments

• Pay any pending rent, utility bills, and service charges.
• Obtain clearance letters from utility providers (e.g., DEWA in Dubai, SEWA in Sharjah) and other services.

3. Cancel Ejari (If Applicable)

• For Dubai residents, cancel your Ejari registration (tenancy contract registration) with the Dubai Land Department.

4. Conduct a Move-Out Inspection

• Request the landlord or property manager to inspect the flat for damages.
• Agree on any required repairs or deductions from the security deposit.

5. Restore the Flat to Original Condition

• Fix any damages caused during your tenancy, as stipulated in the contract.
• Perform a deep cleaning if required by the lease agreement.

6. Return Keys and Access Cards

• Hand over all keys, access cards, and parking passes to the landlord or property management.

7. Request Security Deposit Refund

• Ensure the landlord deducts only valid charges (e.g., unpaid rent or damages) and returns the remaining deposit.
• Keep documentation of all communications and receipts.

8. Cancel Utilities and Services

• Disconnect or transfer utilities (electricity, water, gas, internet).
• Settle final bills and obtain clearance certificates.

9. Update Your Address

• Notify your bank, employer, and other relevant institutions about your new address.
• Update your Emirates ID address if required.

10. Dispose of Unwanted Items

• Sell, donate, or properly dispose of furniture and belongings you no longer need.

Important Notes:

• If the landlord refuses to refund the security deposit unfairly, you can file a complaint with the local Rental Dispute Center (RDC) in your emirate.
• Ensure all steps are documented with receipts, photos, and signed agreements to avoid disputes.